Prices, the applicable VAT treatment and payment details are set out in writing for the specific RFQ.
Commercial documentation
Payment and
Payment and
Invoicing
Written quotation, order confirmation and commercial invoice from an EU-registered marine spare parts supplier.
We confirm the accepted quotation so both sides work from one agreed commercial record.
Issued by Vessel Core OÜ with registry code, VAT number and RFQ-linked line items.
Purchasing teams verify the supplier and match the documents before payment is released.
EU-registered issuerEstonian private limited company
Registry 17028043Shown on every commercial invoice
VAT EE102773714Stated with the applicable treatment
RFQ-linked linesInvoice items tied to the quotation reference
Payment and invoicing
A paper trail purchasing teams can check at every step.
Vessel Core OÜ is an Estonian private limited company that supplies marine engine-room spare parts through a structured RFQ process. Every order moves along the same documented route: a written quotation, an order confirmation that fixes what was accepted, and a commercial invoice that repeats the same references. Because the issuer is an EU-registered company, each document can be checked against public registers rather than taken on trust.
The commercial invoice carries the full company identifiers, so you can run supplier verification before any payment is released. You can compare the registry code and VAT number shown on the invoice with the official Estonian register and the EU VAT validation service; the company verification page collects those due-diligence routes in one place.
Document flow
From quotation to commercial invoice, step by step.
Each stage of the flow leaves a record the buyer can file, so the commercial basis of an order stays visible from the first RFQ to the final payment.
Quotation
The quotation sets out prices, the applicable VAT treatment and the payment details for that specific request. Nothing commercial is promised generically; what applies is stated in writing at quotation stage.
Order confirmation
When the buyer accepts, the quotation becomes an order confirmation. Both sides then work from one agreed record of items, quantities, references and the commercial basis.
Commercial invoice
The invoice is issued by Vessel Core OÜ and repeats the agreed items and references. It is the document a purchasing team files, checks and pays against.
Company identifiers
Legal name, registry code 17028043, VAT number EE102773714 and the registered Tallinn address appear on the invoice, so the issuer can be verified in official registers before payment.
VAT treatment
The VAT treatment that applies depends on the buyer's situation, including where the buyer is established and VAT-registered. The applicable treatment is shown on the quotation and repeated on the invoice.
Payment terms
Payment terms are confirmed at quotation stage for each request rather than published as a general rule. The invoice follows what the quotation already stated.
RFQ reference on every line
We tie invoice line items to the RFQ reference, so you can trace each line back to the request and the quotation it answers. Descriptions and quantities match the accepted offer.
Records for audit
A clean EU paper trail supports purchasing department files, owners' audits and the records technical management companies keep for the vessels they run.
Before releasing payment
Checks a purchasing team can run before releasing payment.
None of these checks need information beyond the documents themselves and public registers. If anything does not line up, the quotation reference makes the question easy to raise with the RFQ desk. If you are asked to pay into a bank account other than the one you paid before, confirm the change in a new email to sales@vesselcore.eu before releasing payment, not in a reply to the message that asked for it.
Verify the supplier
- Legal name and registry code
- Official Estonian register
- VAT number validation
- Company verification page
Match the references
- RFQ reference
- Quotation number
- Order confirmation
- Invoice line items
Read the commercial basis
- Applicable VAT treatment
- Currency and payment details
- Terms as quoted
- Quantities and descriptions
File the records
- Quotation and confirmation
- Commercial invoice
- Verification results
- Audit-ready order file
Related pages
Where a payment and invoicing question usually continues.
Payment and invoicing FAQ
Short answers for purchasing teams.
What company details appear on a Vessel Core invoice?
Each commercial invoice is issued by Vessel Core, an Estonian private limited company, and carries the legal name, registry code 17028043, VAT number EE102773714 and the registered address in Tallinn. These identifiers let a purchasing team verify the supplier in official registers before any payment is released.
How is VAT handled on marine spare parts invoices?
The applicable VAT treatment depends on the buyer's situation, including where the buyer is established and registered for VAT. The treatment that applies to a specific order is shown on the quotation and then repeated on the commercial invoice, so the buyer sees the same basis at both stages.
When are payment terms confirmed?
Payment terms are confirmed in writing at quotation stage for each specific request rather than published as a general promise. The order confirmation and the commercial invoice then repeat what was agreed, so the paper trail stays consistent from RFQ to payment.
In what currency is a quotation issued?
Currency, price, payment terms and delivery assumptions are confirmed in the written quotation for the specific RFQ, and the same basis applies regardless of the buyer's region.
How long does a Vessel Core quotation stay valid?
Every quotation states its own validity in days on the document itself, together with the price basis, lead time, condition and packing, rather than in a separate note. Where a line depends on a supplier offer that changes before the buyer replies, the quotation is reissued on the new basis rather than left standing on the old one.
Start with a structured RFQ
Need a quotation with a clear commercial basis?
Send maker, model, part reference or description, quantity, port and ETA to sales@vesselcore.eu. OEM-route and verified-alternative supply can be reviewed per requirement, and the quotation sets out prices, VAT treatment and payment details for that specific request.
